Purchaser names, closing dates, discounts, and more - store all of the important information for each of your contracts within Spark, then use this information to populate your documents, saving your team time and reducing errors.
If your project has a contract step process in place, contracts are created using the contract writer, which simplifies and streamlines the process while ensuring critical information is verified and cannot be missed by your team.
If your project does not have a contract step process in place, contracts can still be created using the contract form, but there will be a few additional steps needed to complete the contract writing process.
Creating a New Contract with Contract Writer
If your project has an active contract step process, mandatory and optional information is entered in a predetermined order with the intention of streamlining the contract writing process while ensuring all required information is collected.
To begin, navigate to Menu > Contracts > New and select the unit and click Create Contract Using Writer. Alternatively, you can click Add Contract and then Create Contract Using Writer on a unit’s details page.
All required information is denoted with an asterisk (*). In addition, certain information about contacts – purchasers, agents etc. – may also be required. When required information is missing, users are notified with a message indicating how many fields are outstanding. Click Confirm Info to add the missing information.
Note: With the exception of users with an Administrator role, team members are unable to proceed to the next step in the contract writing process until all of the required information in the current step is entered. This helps ensure contracts are complete and reduces the time spent on obtaining missing information.
Once all of the required information has been entered, click Next to proceed to the next step. Once all steps have been completed, click Finish to complete the data entry portion of the contract writing process. Be certain all required and relevant optional information has been entered before generating any documents!
Creating a New Contract without Contract Writer
If your project does not have an active contract step process, begin in the same manner; navigate to Menu > Contracts > New, then select the unit and click Create Contract. Alternatively, you can click Add Contract and then Create Contract from a unit’s details page.
On the Edit Contract page, enter the appropriate information in the people section, confirm the purchase price, fill in the contract date and any other relevant dates or additional information and click Update Contract to view the Contract Details page.
Note: Unlike with the contract writer, it is not possible to require certain information in order to proceed with contract creation using this method.
Review the Contract Details page and add the appropriate information regarding color schemes, options and upgrades, discounts etc. If a deposit or commission structure has not been auto-applied in your project settings (see Conveyancing Settings for more information), complete these sections as well, if needed. Be sure all the required information has been added before generating any contract documents!
Watch the Video Tutorial!